Strong Human Resources (HR) software can have a significant impact on an organization. The right HR software can improve decision making, organize employee records, save time, better utilize HR strategists and boost employee morale and engagement.
However, not all HR software are created equally.
Before we get started on what separates a mediocre system from a good one, let’s first talk about the various terms for multi-tool on-premise or cloud HR solutions. Core HR vs HCM (Human Capital Management) vs HRIS (Human Resource Information System) vs HRMS (Human Resource Management System)— it’s hard to distinguish them to know which system you want. But, guess what – that shouldn’t be your issue to figure out. A good partner will offer a variety of solutions (Core HR, HCM, HRIS and HRMS, stand-alone and add-ons) and employ knowledgeable experts to evaluate your processes and organization goals to figure out the best solution. So, leave the terms to the experts, and focus on what solution meets your challenges and needs.
Now that the definitions are out of the way, here are the secrets of what makes a good HR software.
Communicate better: Do you know how much time employees spend time communicating data with your HR team members? If we had to guess, it’s more than you’d like. Do you also know the struggle your HR team feels when connecting with other employees for signatures on timecards or when no one informs them of vacation time being used? When you invest in an HR software that connects with other systems, like learning management systems (LMS), employee self-service (ESS), manager self-service (MSS), payroll software, performance management, employee engagement and time and attendance solutions, you create a workplace where people thrive, cut down on data re-entry and free up some of your most important and strategic HR specialists. And, most importantly, everyone is well-informed.
Automation: Core HR processes require a lot of paperwork. In today’s workforce, the painful daily tasks are not necessary. Whether it’s HR automation or payroll automation, invest in a software that automates simple tasks like wage increases, reviewing timecards, employee onboarding and offboarding or leave requests. Adding HR and payroll automation improves the workload for an HR department, fast tracks employees into the field and optimizes your processes.
Increased benefits: Outside of the core HR functions, good HR software will also help you manage all of your company’s HR functions end-to-end. That means it integrates with onboarding, offboarding, recruiting, applicant tracking, performance management and disciplinary management. A good HR software will also have an employee engagement component to increase individual and team engagement, provide feedback on current work priorities and help individuals progress towards goals. By managing a complete HR function, good HR software can help transform the employee experience.
Integration: It’s crucial to find an HR system that easily allows for seamless integration. HR managers tackle so many tasks on a daily basis that it’s nearly impossible to utilize multiple system without feeling overwhelmed. A good human resource software helps employees save time switching back and forth between software because it either houses payroll and performance management or easily connects with other software systems. For this reason alone, it’s impossible to find a good ERP system without including your HR management team in the search and implementation. If HR team members are responsible for ensuring employee utilization of an ERP system, those same HR members also need to be knowledgeable about ERP training.
Made for the future: Today’s HR software must use technology to transform HR practices for the future. At a basic level, this includes using cloud-based solutions that secure the most important data so employees can work anywhere, anytime. But this also means finding solutions that navigate the increasing compliance and reporting requirements, utilize Artificial intelligence (AI), machine learning, sophisticated BI reporting applications and web-based workforce analytic stools to measure critical HR outcomes.
As HR evolves into a more technology-based profession, organizations have the opportunity to empower HR to transform and play a more strategic role in their business’ outcomes.
The good news? You don’t need to navigate the HR landscape alone. CEM Business Solutions helps you choose the right HR solution best for your business. Let us take the frustration out of the process for you by connecting with one of our trusted advisors today.